BRITISH EMBASSY, BRASILIA
A2 Executive Assistant to DHM Main purpose of job:
Working as part of a small Executive Support Team, the Executive Assistant to the Deputy Head of Mission (DHM) is directly responsible for the DHM’s diary, travel, mail and finances.
S/he will act as Secretary to the Brazil Board and Crisis Committee.
S/he will be responsible for the Ambassador’s travel arrangements, assist the Social Secretary with large events, and provide general support to others as required.
S/he will directly line managed by the Head of Executive Office.
Job Description: Support to the Deputy Head of Mission, including: Arranging meetings/setting up official calls Arranging travel/online check-in/organisation of visits Processing claims for official expenditure Distributing of correspondence, invitations, in and out trays Preparing guest lists for official events Overseeing the work of the Brazil Board, including Preparing the Brazil Board, setting the agenda and ensuring documentation is ready, Attending Board meetings in Brasilia, Sao Paulo and Rio. Taking minutes, preparing all staff messages and ensuring follow-up action, Processing the staff values award; Organising Board away days; Secretary to the Brazil Network Crisis Committee;
Support to the Ambassador, including: Covering the Head of Executive Office and Social Secretary absences Support the Ambassador in arranging travel and managing travel package Excellent analytical, interpersonal, and communications skills in both English and Portuguese. University degree in international relations, economics, political science, or related discipline; At least four years of experience in project management. Experience with policy work.
Required Experience and Skills: Excellent analytical, interpersonal, and communications skills in both English and Portuguese. Essential on arrival: Microsoft Office skills Desirable: Experience as an executive assistant and in diary management.
Key UK Civil Service Competencies for this role: Delivering at Pace; Making Effective Decisions; Demonstrating Resilience; Collaborating and Partnering.
Terms and Conditions: The British Embassy in Brazil offers an attractive working environment and a monthly remuneration package for this role of R $5.113,00 plus benefits.
How to apply: Applications in English should be submitted in the form of a covering letter (max. 1 page) setting out why you want the job and what value you would bring, together with a CV (max. 2 pages) and two references, sent by email to Recruitment2.firstname.lastname@example.org
Addressed to Human Resources Officer, always indicate the reference code of your role applying to in the subject field formatted as EXEA-BR.
Applications must be received by Sunday 06th December 2015.
At this point no information, in addition to the job description, will be provided, either by phone or email.
CVs in Portuguese or without a covering letter will not be accepted.
No application will be accepted after the deadline.
Feedback will be provided to shortlisted candidates only.
Candidates shall be legally entitled to work in Brazil.
The British Embassy in Brasilia is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.
Staff recruited locally by the British Embassy in Brasilia are subject to Terms and Conditions of Service according to local Brazil employment law. The British Mission in Brazil is committed to achieving workforce diversity in terms of gender, nationality and culture.Individuals from minority groups and indigenous groups are equally encouraged to apply.